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Payroll Services
We have the ability to custom design a payroll system that will allow
for present needs and allow for the future growth of any company. The
system we design will meet your requirements of local and/or a
national payroll and will help to control the cost of payroll
production and payment distribution in two (2) very important ways:
- Cost for the service will be on a per item basis so that you
can accurately project cost as you grow.
- Utilization of our services will allow you to handle
substantial growth without the need for additional employees. (Cost of
labor is the greatest portion of any budget and its reduction can
greatly enhance profits.)
Elements of the System
- Payroll Software
Using state-of-the-art technologies we will provide you a
secure, totally flexible solution for payroll processing that can be
completely automated. We can develop a full interface with your time
keeping systems and can electronically merge the data into our system
to facilitate payroll production and payment distributions.
- Employee Self Service
Employee self-service allows the employee to go on the Internet
and with a password access just his or her own payroll information.
They are allowed to change certain items that the employer allows.
They can print their check stub or stubs and their W2. They can even
create a preprinted W4's ready for their signature. This is the final
piece to the truly paperless payroll.
- Stored Value Debit Card
The combination of our payroll system and our debit card allow
us to offer you a 100% paperless payroll system. Through our system we
can direct deposit to either checking, savings or debit card account
(the debit card accounts may be used for either national or
international payments), thus eliminating paper checks altogether and
the costs associated with their distribution.
- TotalTax
Through our TotalTax system we guarantee compliance on all
payroll tax issues. We will handle your deposit requirements and file
all of the appropriate returns. We can file in every state in the US and
the District of Columbia. We have
the capabilities of handling your projected growth.
We will be able to represent you to all state, local, and
Federal-taxing authorities in any manner including payroll audits. We
anticipate filing Power-of-Attorney forms for each state as well as
the Internal Revenue Service to facilitate this.
- HR and Compliance Issues
- Back Office Processing
Utilization of our system will allow you to eliminate the
accounting staff that would be required to reconcile bank statements
and track uncashed checks (we will also handle the compliance issues
that arise because of these checks).
- Custom Designed Reports
We have the capacity to develop reports to your specification
that will allow you to have access to data that will allow you to
effectively manage your company.
- Employee Tax Credit Processing Service
Our processing center allows participating companies to gain
valuable Federal & State Tax Credits for employing and or training
certain types of employees.
- Pay-as-you-go Workers Compensation Insurance
Now Pay-as-you-go lets you pay workers' compensation premiums based
on your actual payroll.
No more guesswork. Most workers' compensation insurance
policies tie up vital cash by requiring you to pay in advance an
estimated premium based on your projected year-end payroll.
With Pay-as-you-go, premiums for workers' compensation are based on
your actual payroll, paid on actual payroll. With no up-front
deposits and no year-end audit surprises, you're in a much better
position to manage your cash flow. Pay-as-you-go gives you maximum control
of your workers' compensation costs.
SUMMARY OF THE ELEMENTS OF THE SERVICES
- Signed checks on "safety paper" including: payroll / billing /
voucher
- Prepare third party checks for child support, garnishment, and
similar items
- Employee self service for paperless payroll
- Direct Deposits that are ACH transferred directly to the
employee's or distributor's bank accounts or debit card.
- Cash Analysis report outlining all wage, salary, and tax data
- Payroll Register with year-to-date totals
- Recurring Earnings and Deductions Reports detailed by employees
- Journal Entry report coded per your specifications for General
Ledger entry
- Comprehensive Delivery per your specifications including Split
Packaging
- Payroll Tax Report detailing all tax calculations
- Preparation & filing of all quarterly and annual tax and
unemployment returns
- Preparation of annual W-2's & W-3's, 1099's and 1096's at a
nominal fee
- Job costing by department, job or operation
- New hire set-up (no charge)
- Online payroll entry software at no charge
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